Canadian privacy & access decisions

The complainant alleged that Library and Archives Canada (LAC) improperly withheld information under section 23 (solicitor-client privilege) of the Access to Information Act. The request sought documents related to the appointment of an administrator for a Lieutenant Governor. While the Commissioner found that the information met the requirements for solicitor-client privilege, LAC's initial exercise of discretion not to release the 93-year-old record was deemed unreasonable. LAC had a policy to release such records if over 100 years old, but failed to consider other relevant factors like the content, context, and the fact that involved individuals were long deceased. During the investigation, LAC re-exercised its discretion, considering these factors, and subsequently released all the information. The complaint was found to be well-founded due to the initial unreasonable exercise of discretion, but no order was necessary as the information was ultimately disclosed.

• Whether the information met the requirements of s.23 ATIA (solicitor-client privilege)
• Whether the institution reasonably exercised its discretion not to disclose information subject to s.23 ATIA

The complainant alleged that Canadian Heritage failed to conduct a reasonable search for records and improperly withheld personal information under subsection 19(1) of the Access to Information Act. The request sought records related to weightlifting in 2023 and 2024, specifically confirmation letters, athlete rationale forms, and appeals. During the investigation, the complainant withdrew the allegation regarding subsection 19(1). The investigation found that Canadian Heritage's search was too narrow, as it only used one athlete's name despite the request not being limited to a specific individual. While the institution provided explanations for the non-existence of some specific records, the Commissioner concluded that the overall search was not reasonable and additional records might exist. The Information Commissioner ordered Canadian Heritage to conduct a new, broader search and provide a new response to the complainant.

• Whether Canadian Heritage conducted a reasonable search for records
• Whether the scope of the search was broad enough to capture all responsive records
• Whether s.19(1) personal information exemption was properly applied