Canadian privacy & access decisions

The complainant alleged that the Immigration and Refugee Board of Canada (IRB) failed to conduct a reasonable search for records in response to a request for "all final decisions rendered pursuant to section 37 of the Immigration and Refugee Protection Act (IRPA) from January 2018 until June 2020." The IRB provided only written decisions, stating that audio recordings are only provided when specifically requested. However, the OIC found that the IRB's ATIP office had erroneously informed its Office of Primary Interest that only written decisions were sought, thereby reducing the scope of the request without the complainant's approval. The Commissioner determined that "all final decisions" includes audio recordings, as a record under the Act means any documentary material regardless of medium or form. Consequently, the Commissioner found that the IRB did not perform a reasonable search.

• Whether the institution conducted a reasonable search for records
• Whether audio recordings fall within the scope of "all final decisions"