Canadian privacy & access decisions

The complainant alleged that Canada Post failed to conduct a reasonable search for records containing their name in response to an access request. The investigation by the Office of the Information Commissioner (OIC) found that Canada Post had not demonstrated that all relevant Offices of Primary Interest (OPIs) were tasked or that those tasked produced all relevant records. The OIC noted the absence of certain record types, such as personnel files, overtime sheets, and day logs, which the complainant identified as missing or incomplete. Canada Post could not provide sufficient explanation for these omissions, nor for why only one work location was tasked when the complainant worked at several. The Commissioner concluded that Canada Post did not conduct a reasonable search. Consequently, the complaint was found to be well founded, and Canada Post was ordered to conduct a more thorough search and process any newly identified records.

• Whether Canada Post conducted a reasonable search for records
• Whether all relevant Offices of Primary Interest (OPIs) were tasked
• Whether all relevant records under the OPIs' control were produced