Canadian privacy & access decisions

The complainant alleged that the Canadian Security Intelligence Service (CSIS) failed to respond to an access request within the time limits set out in the Access to Information Act. The request sought records pertaining to specific operational reviews concerning co-operation between CSIS and the Royal Canadian Mounted Police (RCMP). CSIS claimed a 240-day extension, which the OIC previously found to be valid, setting the due date for May 31, 2021. However, CSIS failed to respond by this extended deadline. The OIC found that CSIS was in deemed refusal, noting that the delay was partly due to outstanding consultations with the RCMP and operational challenges from the COVID-19 pandemic. Despite CSIS's stated intention to process records without further delay, it proposed an additional month beyond the RCMP's consultation timeline. The Commissioner concluded that CSIS had not adequately addressed the delay and ordered the institution to complete processing and provide a response within 36 business days.

• Whether CSIS failed to respond to an access request within the time limits
• Whether CSIS was in deemed refusal pursuant to subsection 10(3) of the Act

The complainant alleged that Library and Archives Canada (LAC) improperly withheld information from a 1989 RCMP Security Service briefing on Hugh George Hambleton under subsections 13(1), 15(1), and 19(1) of the Access to Information Act. During the investigation, LAC dropped its reliance on subsections 13(1) and 19(1). The Information Commissioner focused on LAC's application of subsection 15(1) (national security). The Commissioner found that a significant amount of information about Hambleton, including his espionage activities, conviction, and parliamentary discussions, was already in the public domain. Consequently, the Commissioner determined that LAC failed to demonstrate a reasonable expectation of harm from disclosure, as required by subsection 15(1). The complaint was found to be well founded, and the Commissioner recommended full disclosure of the records. However, the Minister of Canadian Heritage declined to implement the recommendations.

• Whether s.13(1) ATIA (confidential information from government bodies) was properly applied
• Whether s.15(1) ATIA (national security) was properly applied
• Whether s.19(1) ATIA (personal information) was properly applied
• Whether disclosure of the withheld information could reasonably be expected to harm national security interests under s.15(1)
• Whether the public availability of information about Hugh George Hambleton undermines the application of s.15(1)
• Whether the passage of time affects the applicability of s.15(1)
• Whether the institution fulfilled its burden of demonstrating the requirements of the exemption under s.15(1)

The complainant alleged that National Defence (DND) conducted an incomplete search for records related to the Official Radio Log Book of the HMCS Shawinigan for a specific period in 2016. During the investigation, the Office of the Information Commissioner (OIC) found that DND had tasked the Royal Canadian Navy (RCN) to retrieve the records, but the RCN reported them as "lost." DND conducted a Summary Investigation into the disappearance of the log pages, which revealed that the log book had been transferred and used by another vessel, and the relevant pages had been removed. Despite extensive efforts, including interviews with crew members, DND's investigation could not definitively determine when or how the pages went missing. The OIC concluded that DND conducted a reasonable search, tasking appropriate sectors and making reasonable efforts, but the records could not be found. The OIC noted the implications of deficiencies in records management but found no basis to conclude that DND failed its search obligations or that records could reasonably be found.

• Whether National Defence conducted a reasonable search for the requested records

The complainant alleged that the Royal Canadian Mounted Police (RCMP) improperly withheld GPS tracking records for a specific RCMP vehicle for a 30-minute period on February 19, 2017, under paragraphs 16(1)(c) and 16(2) of the Access to Information Act. The RCMP argued that releasing the GPS coordinates could reveal patrol patterns, facilitate illegal activities, and endanger officers. The Information Commissioner found that the RCMP did not demonstrate how this specific, limited, and four-year-old information could reasonably be expected to cause the alleged harms. The Commissioner also noted that the RCMP failed to explain its exercise of discretion regarding disclosure. Consequently, the complaint was found to be well-founded, and the Commissioner recommended the release of the withheld GPS information.

• Whether s.16(1)(c) law enforcement harm was reasonably expected from the disclosure of specific GPS coordinates
• Whether s.16(2) facilitation of an offence was reasonably expected from the disclosure of specific GPS coordinates
• Whether the institution reasonably exercised its discretion to withhold information under s.16(1)(c)
• Whether the institution reasonably exercised its discretion to withhold information under s.16(2)