Canadian privacy & access decisions

An individual complained that Public Services and Procurement Canada (PSPC) mishandled her personal information by disclosing that she had filed a harassment complaint against her Director. The complainant alleged that the Director revealed this information during a management meeting. The investigation confirmed that the Director disclosed at a management meeting that the complainant had filed a complaint against her, as evidenced by meeting notes and confirmations from attendees. While the Director claimed the information was also her personal information, the OPC found no evidence that the employees present at the meeting needed to know the complainant's identity. The OPC concluded that PSPC did not reasonably consider the appropriateness of disclosing the complainant's identity without her consent, violating the Privacy Act.

• Whether the disclosure of the complainant's identity as having filed a harassment complaint constituted personal information under s.3 of the Privacy Act
• Whether the disclosure of the complainant's identity was made without her consent
• Whether the disclosure was for a purpose consistent with the purpose for which the information was obtained or compiled, as per s.8(2)(a) of the Privacy Act
• Whether the employees present at the meeting needed to know the complainant's identity

The OPC initiated an investigation into Peoples Trust following a data breach that compromised sensitive personal information of approximately 12,000 customers. The investigation found that Peoples Trust failed to implement adequate technological and organizational safeguards, including using an outdated and vulnerable web editor and lacking ongoing monitoring. Additionally, the organization unnecessarily stored duplicate, unencrypted customer information on a web server for longer than required, contravening its retention policies. Following the OPC's intervention, Peoples Trust implemented comprehensive remedial measures, such as redesigning its web portal, enhancing monitoring, and developing a new Information Security Policy. As a result, the OPC concluded the matter was well-founded and resolved.

• Whether Peoples Trust implemented adequate technological and organizational safeguards appropriate to the sensitivity of the information, as per Principle 4.7 and 4.1.4(a) PIPEDA
• Whether Peoples Trust retained personal information for longer than necessary to fulfill its purposes, as per Principle 4.5 PIPEDA