Federal (Canada) Privacy Decisions

The complainant alleged that Innovation, Science and Economic Development Canada (ISED) contravened the accuracy provisions of the Privacy Act by using inaccurate information about him when staffing a position. ISED confirmed that it failed to ensure the accuracy of the information used, which was linked to the complainant’s profile in the MyGCHR human resources system. The investigation found the complaint to be well-founded.

• Whether ISED contravened the accuracy provisions of the Privacy Act.
• Whether ISED took reasonable steps to ensure the accuracy of personal information used for staffing.
• The role of the MyGCHR system in the accuracy of personal information.

The Office of the Privacy Commissioner of Canada investigated a complaint from a federal inmate who alleged that Correctional Service Canada (CSC) contravened the Privacy Act by denying him access to personal information, specifically video and audio recordings. This was a repeat issue, as similar allegations were found to be well-founded in a previous investigation. While CSC properly exempted some recordings, it failed to respond to some requests entirely and, critically, failed to retrieve and retain requested video recordings before they were overwritten in two instances, despite previous recommendations to improve processes for short-retention period records. The complaint was found well-founded due to these failures to provide timely access.

• Timeliness of responding to access to information requests.
• Retention and destruction of personal information, particularly video recordings.
• Appropriate application of exemptions to disclosure.
• Failure to implement previous recommendations regarding record retrieval.

Several complainants alleged that the Correctional Service Canada (CSC) unlawfully collected personal information through the use of a cell-site simulator near the Warkworth Institution. While CSC confirmed collecting six text messages, it denied intercepting conversations and stated the collection was not authorized. The Office of the Privacy Commissioner of Canada (OPC) found that while the collection of metadata was consistent with the Privacy Act given security concerns, the interception and collection of text message content was not authorized and therefore contravened the Act.

• Whether the collection of cell phone metadata and text messages by CSC constituted personal information under the Privacy Act.
• Whether the collection of cell phone metadata was directly related to CSC's operating programs or activities.
• Whether the interception and collection of text message content was authorized under the Privacy Act.

The complainant alleged that Health Canada collected more personal information than necessary for adjudicating claims under its Non-Insured Health Benefits (NIHB) Program. Specifically, concerns were raised about the detailed patient information required for the approval of drug benefits. Health Canada demonstrated that the information collected through Limited Use forms for drug benefits was directly related to the administration of the NIHB Program and necessary for determining eligibility based on established clinical criteria.

• Was the personal information collected by Health Canada directly related to an operating program or activity of the institution?
• Was the information collected necessary for the adjudication of claims for limited use drug benefits under the NIHB Program?
• Did Health Canada require more personal information than necessary for the adjudication of claims?