Decision pursuant to 6.1, 2023 OIC 49

An institution sought the Information Commissioner's approval to decline to act on three access requests under subsection 6.1(1) of the Access to Information Act, arguing they were made in bad faith and constituted an abuse of the right of access. The requests sought all communications containing specific vulgar words over a three-year period. The institution claimed it had met its duty to assist the requester and that processing these requests would be unduly burdensome, requiring 4,068 employees to manually search for keywords and yielding thousands of non-relevant records, thereby hindering its ability to process other legitimate requests. The Commissioner found that the institution had fulfilled its duty to assist and that the requests, as framed, were an abuse of the right of access due to their breadth, the volume of requests submitted by the requester in a short timeframe, and the significant burden they would place on the institution, which would negatively impact other requesters. Consequently, the Commissioner granted the institution's application to decline to act on the requests.